To maintain assets and equipment, there must be a routine for their maintenance. To get the most from preventive maintenance, which is key to high productivity, you must rely on some preventative inspection software. It is part of a standard Computerized Maintenance Management System (CMMS). The CMMS software helps to keep a centralized record of all assets and equipment for which the maintenance teams are responsible and schedule maintenance activities while tracking it too besides keeping a detailed record of all work done by the teams. The management of various maintenance tasks and operations has become easy with CMMS.
Need for preventive maintenance
Planning to keep allequipment healthy and always up and running is the goal of preventive maintenance for which there must be a plan in advance. Instead of repairing machines when there is a breakdown, preventive maintenance helps to avoid breakdowns and reduces unplanned downtime, which in turn increases productivity. With a proper preventive maintenance plan, it is possible to reduce overheads and avoid uncertainties about machine downtime besides saving the cost of major repairs. Not having a preventive maintenance schedule can turn very costly for organizations because unplanned maintenance can increase costs by three to five times than planned maintenance. Timely maintenance ensures that equipment is always safe to use, and it increases the life cycle of assets.
Close equipment monitoring
To create an effective preventive maintenance plan, it is essential to have extensive information about every equipment right from purchasing history to installation and performance. Preventive maintenance software helps to create and maintain the asset database so that it is easy to keep track of inspections and repairs. The software empowers maintenance managers who can keep close track of equipment performance and the maintenance work done on it including warranty information and emergency repairs done of the equipment. The software helps to create a schedule of preventive maintenance by considering its health and history of repair.
Task scheduling
To create a preventive maintenance plan, you must first create a work calendar and update in real-time. Doing this work manually is very difficult and laborious with high chances of error. For creating an error-free work calendar that is also easy to update, the preventive maintenance software should help you. The software is especially useful in scheduling recurring work and reminds the right people at the right time by sending reminders. With an organized maintenance schedule in place, the workload of the maintenance teams even out so that there are no chances of any missed task.
Asset history
Many assets could be quite old, but regardless its age, there must be a proper record of its performance history, including repairs. The history helps the maintenance staff to look at the work done on the machine previously and how any problem was solved. It helps to tackle the current problem better. The maintenance teams keep updating the record of repairs that becomes part of the asset history. The asset history is always accessible for a better understanding of the maintenance needs.
To facilitate auditing of the maintenance history of assets, some preventive maintenance software does not allow changing any record once entered.
